Privacy policy

Privacy notice for the use of websites and other online content provided by ifa (Institut für Auslandsbeziehungen e.V.)

At ifa (Institut für Auslandsbeziehungen e.V.), we are serious about protecting your data and your privacy. ifa collects, uses, and stores your personal data strictly in accordance with the applicable data protection laws. Please read the following information to ensure that you are fully informed about how we collect, process, and use personal data on our websites.

1. Contact information of controller (party responsible for processing personal data)

Your data will be processed in the name and on behalf of

ifa (Institut für Auslandsbeziehungen)
Charlottenplatz 17
D–70173 Stuttgart

Controller and Secretary General: Ronald Grätz

You can contact our data protection officer at the address above or via email at datenschutzbeauftragter@ifa.de

2. Data collection for system-internal and statistical purposes
Your browser automatically transmits data to our web server for technical reasons when you access the ifa website. This data includes the date and time you accessed our site, the URL of the referring website, any retrieved files, the volume of data sent, the browser type and version, the operating system and your IP address. This data is stored separately from any other data you enter when using our website. It does not make or contain reference to your identity as a person. This data is logged in order to ensure system integrity, analyzed anonymously for statistical purposes and then deleted.

3. Personal data collection and processing
Personal data is also collected and processed any time you decide to provide it to us on our website.
This occurs when ordering our press newsletter. By registering, you can subscribe to our press newsletter, which will keep you informed about topics relevant to the German Pavilion from ifa’s point of view.
Your subscription and declaration of consent are subject to a double-opt-in. In other words, once you have subscribed to our newsletter you will receive an email verification that you can then confirm by responding to the email.
The only mandatory information for sending the newsletter is your email address, which we store after your registration and which we do not use for any other purposes. In addition, we request that you send us a specimen copy or a digital receipt to enable us to verify that you are the owner of the email address provided.
Please note that our newsletter is only sent to people who have confirmed their subscriptions. Unconfirmed subscriptions through the double-opt.in procedure and corresponding data are deleted after 30 days.
When sending the newsletter, we evaluate whether you opened the newsletter to determine the success rate of our mailings. For this purpose, a transparent image is used in the emails sent and it is recorded when you opened our newsletter. Technical information is collected as well (e.g. time of access, IP address, browser type and operating system). This information is not associated with the specific recipient of the newsletter. It only serves to help us conduct a statistical analysis or our newsletter campaign. We use results of this analysis to more effectively tailor our newsletter to the interests of our readers.
If you do not want any analysis, you must unsubscribe from the newsletter. We provide a link for this in every newsletter message.
The newsletter data from you stored, will not be used for any other purposes and will not be processed in any other way or passed on to third parties only for the purpose of sending the newsletter (as part of order processing attributable to us). Our newsletter is sent out through MailChimp. Provider is Rocket Science Group LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA. You can find additional information on data processing through MailChimp´s privacy policy statement on their website: https://mailchimp.com/legal/terms/.
The legal basis according to which your data is processed stems from your consent (according to Art. 6 para. 1 (a) GDPR.
You can withdraw your consent to receive the newsletter at any time by unsubscribing. You can declare the withdrawal simply by calling up the link provided in every newsletter email. This will also delete the data collected from you in the course of ordering the newsletter. In the case of a withdrawal of the newsletter mailing, we will exclude you from future newsletter mailings. The processing operations prior to your withdrawal remain unaffected by this.
Your data will not be used by us for automated decision-making or profiling.

4. Data transmission
Any data you provide when using our forms is always transferred in encrypted form.
We only pass on your personal data to third parties for the purpose of processing the transaction. It is particularly necessary that we pass on your contact data to service providers so that they can send you our newsletter.
We only pass on your personal data to third parties after first obtaining your consent unless we are under legal obligation to do so or in order to protect the rights, property and security of ifa.
In cases where external service providers come into contact with personal data, we enforce mandatory legal, technical and organizational measures to guarantee compliance with data protection regulations.

5. Legal basis for data processing
The legal basis according to which your data is processed stems from your consent (according to Art. 6 para. 1 (a) GDPR (General Data Protection Regulation)) or exists for the purpose of executing a contract or pre-contractual measures (according to Art. 6 para. 1 (b) GDPR). In cases in which ifa pursues its legitimate interests, processing is conducted in compliance with Art. 6 Abs. 1 (f) GDPR.

6. Links to other websites
Our website contains links to other websites. We have no influence on the compliance of operators of other websites with data protection regulations.
We are responsible for our own content according to general law. Our content is not to be mistaken with linked content of other providers. We assume no responsibility for third-party content, which is provided via links for use, and do not adopt their content as our own.
Liability for illegal, inaccurate or incomplete content and, in particular, for damages resulting from the use or non-use of such information is the sole responsibility of the provider of the site to which links are provided.

7. Your rights to your personal data
According to the General Data Protection Regulation, you have the right to obtain information about your stored personal data free of charge and, if necessary, the right to correct, restrict or delete such data at any time. To the extent we are required to comply with legal storage obligations, we shall block your data from further processing so that your data can no longer be used for the purposes mentioned above.
You also have the right to request that we send you in electronic form any of your personal data stored by us.
You may withdraw your consent that your data be stored or processed at any time. Should you choose to exercise this right, we will immediately delete your data that we have stored and block processing of any data that cannot be deleted due to legal requirements.
Please send us your request using the contact details below.
If you feel that ifa is not processing your data in compliance with current data protection laws, you have the right to appeal to a data protection supervisory authority of your choice.

8. Right to object on a case-by-case basis
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Art. 6 (1)(f) GDPR (data processing on the basis of a balance of interests); this also applies to profiling based on this provision within the meaning of Art. 4 (4) GPDR.
If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

9. Data security
Your personal data is transmitted online in encrypted form. We use SSL (Secure Sockets Layer) encryption technology. Please note that online data transmission (e.g. even when communicating via email) may exhibit security gaps. It is not possible to guarantee full protection against access by third parties.
We use technical and organizational security measures to secure our website and other systems, keeping your data safe from loss, destruction, access, modification or processing by unauthorized parties. We continually update these security measures in line with the latest technology.

10. Further information and contact
Please contact us should you have any further questions about data privacy. If your questions concern collection, processing or use of your personal data, if you would like more information or to request that we correct, restrict or delete your data or if you would like to withdraw your consent, please contact our data protection officer or use the contact information below:

Institut für Auslandsbeziehungen e.V. (ifa)
Charlottenplatz 17
D–70173 Stuttgart
biennale_foerderungen@ifa.de

Data protection officer
datenschutzbeauftragter@ifa.de

Note: This is a translation of the legally accurate and binding German original. In case of discrepancy, the German original shall prevail.